Free Template

AI Acceptable Use Policy Template

Ready-to-customize AI acceptable use policy for enterprises. Covers approved tools, data handling, prohibited uses, and enforcement.

TL;DR

—Ready-to-customize AI acceptable use policy for enterprises.
—Expert insights on AI for companies and security.
—Complimentary resource provided by Remova.

Policy Framework

Complete policy structure: purpose, scope, definitions, approved tools, prohibited activities, data classification for AI, approval processes, monitoring and enforcement, training requirements, and policy maintenance.

Data Classification for AI

Four-tier classification: Restricted (never share with AI — SSNs, passwords, trade secrets), Confidential (share only with governed AI — client data, financials), Internal (share with governed AI — project names, org info), Public (unrestricted — general knowledge, public info).

Role-Specific Guidelines

Customizable sections for: executives, engineering, marketing, HR, legal, finance, sales, and operations. Each role gets specific do's and don'ts relevant to their function.

Enforcement Procedures

Progressive enforcement: nudge notification (first violation), written warning (second), temporary access restriction (third), permanent restriction (fourth). Technical enforcement through guardrails is always preferred over manual enforcement.

Knowledge Hub

Resource FAQs

Yes. Remova provides this template as a complimentary resource to help organizations understand and implement the best practices for AI for companies.

This resource covers policy framework and other key areas, providing actionable insights that you can use to secure your organization's AI for companies strategy.

Absolutely. Many of the concepts discussed in this template are natively supported and enforced by Remova's governance layer, making it the ideal platform for executing your AI for companies plans.

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